Lead legal instruments examiner, gs-0963-9
Company Name:
Department Of The Interior
BUREAU-WIDE / INDIAN PREFERENCE ELIGIBLES / CURRENT STATUS EMPLOYEES OR FORMER EMPLOYEES WITH REINSTATEMENT ELIGIBILITY / VEOA ELIGIBLES Permanent Full Time
The Bureau of Indian Affairs is the lead agency for the United States in carrying on a government-to-government relationship with the tribal nations. A challenging and dynamic place to work, it enhances the quality of life, promotes economic opportunity, and carries out the responsibility to protect and improve the trust assets of American Indians, Indian tribes and Alaska Natives.
VACANCY IDENTIFICATION NUMBER (VIN): 1128950
LEAD LEGAL INSTRUMENTS EXAMINER, GS-0963-9
Pos.# 4220075A, DOI - Bureau of Indian Affairs,
Great Plains Regional Office,
Deputy Regional Director - Trust Services,
Land Titles and Records Office, Title Maintenance Section 2
Aberdeen, South Dakota
GS-09: $47,923 - $62,297 Per Annum
_NOTE_: TRAVEL AND RELOCATION EXPENSES WILL NOT BE AUTHORIZED. ANY RELOCATION EXPENSES ASSOCIATED WITH REPORTING FOR DUTY WILL BE THE RESPONSIBILITY OF THE SELECTED EMPLOYEE.
_INDIAN PREFERENCE_: Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (Title 25, USC, Section 472). Verification of Form BIA-4432 must be submitted with the application if claiming Indian Preference. Indian Preference eligibles that are not currently employed with the Federal service will be appointed under the Excepted Service Appointment Authority Schedule A, 213.3112(A)(7).
_VETERANS EMPLOYMENT OPPORTUNITIES ACT (VEOA)_: Preference eligibles may apply for permanent positions (career or career-conditional appointments) under merit promotion procedures for VEOA appointments; however, veteran's preference is not a factor in these appointments. To be eligible for a VEOA appointment, a veteran must be a preference eligible OR veteran separated after 3 or more years of continuous active service performed under honorable conditions. Applicants must submit a copy of their DD-214 for verification of eligibility. For more information, click here:
#veoa
_FORMER FEDERAL EMPLOYEES_: Former Federal Employees are required to indicate whether they received a Voluntary Separation Incentive Payment (VSIP) buyout in their previous employment with the Federal government, and are required to submit a copy of the applicable Notification of Personnel Action (SF-50) regarding the VSIP. The majority of individuals, who accept reemployment with the Federal government within 5 years of receiving the VSIP amount, must repay the gross amount of the separation pay prior to reemployment.
US CITIZENSHIP REQUIRED. A BACKGROUND SECURITY INVESTIGATION WILL BE REQUIRED FOR ALL NEW HIRES. APPOINTMENT MAY INCLUDE A REQUIREMENT FOR ONE YEAR PROBATIONARY PERIOD. APPLICATIONS WILL ONLY BE ACCEPTED ONLINE OR BY FAX. A VALID DRIVER''S LICENSE IS REQUIRED.
_SUMMARY OF DUTIES_ : The incumbent is responsible for the coordination of work between Realty and the Land Titles and Records Office (LTRO) in relation to records for Indian land titles and leading a staff of Legal Instruments Examiners working with complex title documents and special projects relative to carrying out the Bureau's trust responsibility:
Examines legal instruments in a chain of title to determine its validity and relationship to applicable laws, treaties, regulations and policies. Determinations are based on audits of land indexes, TAAMS computer reports, allotment schedules, secretarial orders, ownership records, legal instruments involving land transactions and other information pertaining to titles.
Establish correct legal description in accordance with the rectangular survey system or metes and bounds, cadastral surveys or other surveys of record.
Prepare title status reports certifying current legal descriptions, ownerships, encumbrances, reservations, exceptions and other rights with respect to the real estate.
Research missing, unrecorded, unknown or unavailable real estate records and review land title records for problem cases, controversies and non-routine situations arising over Indian and government owned real property.
Conduct title research of past real estate transactions and conveyance documents to determine their accuracy, relevance and validity.
Identify, propose and/or implement curative measures to remove any clouds, claims or exceptions against a clear title.
Distribute and balance workload among employees; monitor progress of work; maintain records of work accomplishments; instruct employees in specific tasks and job techniques; give on-the-job training; spot check and review completed work; amend or reject work not meeting established standards; and recommend promotions, reassignments, recognition of outstanding performance, and personnel needs.
Conduct research to provide technical opinion, information, and advice pertaining to ownership, use, encumbrance or restrictions of land.
Provide technical assistance and advice to regional personnel on complex title and land record matters.
Prepare correspondence to answer, certify, or verify title, ownership, encumbrance or estate question or problem referred for clarification, resolution or settlement.
_EXPERIENCE AND EDUCATION REQUIREMENTS_ : (OPM Operating Manual, Qualification Standards for One-Grade Interval Clerical and Administrative Support Positions, GS-0963). For more information visit the following website: /#url=GS-CLER
_GS-9:_ 1 year of specialized experience equivalent to the GS-8 grade level.
_SPECIALIZED EXPERIENCE_: Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and is typically in or related to the position to be filled. Examples of specialized experience may include, but is not limited to, the review, audit, and examination or titles, preparation of chains or title, title status reports, and maintenance of the accuracy of computerized systems. These examples are not all inclusive (refer to the summary of duties for specialized experience).
_SUITABILITY, CLEARANCE & REQUIREMENTS_ : A background security investigation will be required for all new hires. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for termination.
_OTHER_ : The incumbent is required to operate a government-owned or leased motor vehicle in the performance of official duties, therefore, a valid driver's license will be required. Incumbent must have a safe driving record within the three-year period immediately preceding submittal of GSA Form 3607 and be able to meet the safe driving requirements of the Bureau of Indian Affairs.
The Bureau of Indian Affairs has determined that the duties of this position are not suitable for telework under any circumstances.
_FACTORS_ : As part of the application process, you are required to respond to a series of questions designed to assess your possession of the following competencies:
Knowledge of trust and real property laws and implementingregulations.
Ability to read, understand, and prepare legal documents.
Ability to analyze numerous facts and determine their acceptability and completeness and to make objective decisions.
Ability to communicate effectively, both orally and in writing.
We will compare your resume and supporting documentation to your responses on the assessment questionnaire. If you rate yourself higher than is supported by your resume, your score may be adjusted to more accurately reflect your abilities.
To Apply Online:
Click the Apply Online button and follow the prompts to register
Answer the Questionnaire and click on SUBMIT my answers
UPLOAD all required documents and other supporting documents
To return to your saved application, log in to your USAJOBS account
Click on Application Status
Click on the position title and select Apply Online to continue
We strongly encourage you to apply online. However, if you cannot apply online, you may FAX your assessment questionnaire, resume and supporting documents to by following the steps below.
To Apply by Fax:
Print a copy of theOPM Form 1203-FX
Answer the assessment questionnaireView Occupational Questionnaire
When faxing a completed OPM Form 1203-FX, this will serve as your fax cover and must be placed on TOP of your application and other supporting documents. No other fax page is required. Simply make sure all six pages of the completed OPM Form 1203-FX are on top of all other documents being faxed and makes sure to include the Vacancy Identification Number, 1128950, as directed on the OPM Form 1203-FX.
Combination Online/Fax:
Click the Apply Online button and follow the prompts to register
ANSWER the Questionnaire and click on SUBMIT my answers
Print theUS Government Application Cover Page
Include the Vacancy Identification Number1128950, SSN, and full name to ensure that your documents are associated with the rest of your application
Fax your US Government Application Cover Page, application, and supporting documents to
Please note that it is the applicant''s responsibility to verify that all information entered, uploaded, or faxed (i.e., questionnaire responses, resume, and any supporting documents) are complete and accurate.
All electronic submissions and/or faxes must be completed byThursday, June 12, 2014.
_NOTE_: Submission of a resume alone is not a complete application. This position requires the submission of additional forms as described under the REQUIRED DOCUMENTS section. Failure to provide the required information and/or documentation may result in your application not being considered for employment.
Resume showing relevant experience and education.
References - List three people who are not related to you and are not current or previous supervisors.
Form BIA-4432, Verification of Indian Preference for Employment, if claiming Indian preference. No other form will be accepted.
Form DD-214, if claiming veterans preference; and VA letter and Standard Form 15, if claiming 10 point preference.
Copy of most recent SF-50, Notification of Personnel Action.
College Transcript is required for verification of qualifying education. Unofficial transcripts are acceptable; however, an official transcript may be requested at a later time.
GSA Form 3607, Motor Vehicle Operator''s License and Driving Record (optional during the application process; however, selectees will be required to submit as part of the pre-appointment process).
_NOTE_: Persons submitting incomplete applications will be given credit only for the information they provide. The applicant is responsible for submitting all required documentation in support of their application in order to receive full credit for their Indian preference, veteran preference, experience, training, and/or education. ADDITIONAL INFORMATION WILL NOT BE SOLICITED FROM THIS OFFICE.
Once the online questionnaire is received, you will receive an acknowledgement email notifying you that your submission was successful. After a review of your application is made, you will be notified regarding your rating and referral to the hiring official. If further evaluation or interviews are required, you will be contacted.
The Bureau of Indian Affairs offers a comprehensive benefits package. This link provides an overview of the benefits currently #icc
_CTAP & ICTAP APPLICANTS_: Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) participants who are well qualified may apply for this position. To be eligible for consideration under CTAP, an applicant must provide written notification that they will be losing their current federal position. To be eligible for consideration under ICTAP, an applicant must provide proof that they have lost their federal position within the last year. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85 or above on the rating criteria for this position. Federal employees seeking CTAP/ICTAP eligibility must submit proof that they meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330.704 for ICTAP. This includes a copy of the agency notice, a copy of their most recent Performance Rating and a copy of their most recent SF-50 noting current position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible. For more information regarding CTAP & ICTAP, please visit:
_NOTICE TO MALE APPLICANTS_: Section 1622 of the Defense Authorization Act of 1986, prohibits any male born after December 31, 1959, from being appointed to a position in an executive agency if he has knowingly and willfully failed to register with the Selective Service System. Male applicants born after December 31, 1959, will be required to complete a certification document to confirm their Selective Service registration status, if selected for appointment.Estimated Salary: $20 to $28 per hour based on qualifications.
Department Of The Interior
BUREAU-WIDE / INDIAN PREFERENCE ELIGIBLES / CURRENT STATUS EMPLOYEES OR FORMER EMPLOYEES WITH REINSTATEMENT ELIGIBILITY / VEOA ELIGIBLES Permanent Full Time
The Bureau of Indian Affairs is the lead agency for the United States in carrying on a government-to-government relationship with the tribal nations. A challenging and dynamic place to work, it enhances the quality of life, promotes economic opportunity, and carries out the responsibility to protect and improve the trust assets of American Indians, Indian tribes and Alaska Natives.
VACANCY IDENTIFICATION NUMBER (VIN): 1128950
LEAD LEGAL INSTRUMENTS EXAMINER, GS-0963-9
Pos.# 4220075A, DOI - Bureau of Indian Affairs,
Great Plains Regional Office,
Deputy Regional Director - Trust Services,
Land Titles and Records Office, Title Maintenance Section 2
Aberdeen, South Dakota
GS-09: $47,923 - $62,297 Per Annum
_NOTE_: TRAVEL AND RELOCATION EXPENSES WILL NOT BE AUTHORIZED. ANY RELOCATION EXPENSES ASSOCIATED WITH REPORTING FOR DUTY WILL BE THE RESPONSIBILITY OF THE SELECTED EMPLOYEE.
_INDIAN PREFERENCE_: Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (Title 25, USC, Section 472). Verification of Form BIA-4432 must be submitted with the application if claiming Indian Preference. Indian Preference eligibles that are not currently employed with the Federal service will be appointed under the Excepted Service Appointment Authority Schedule A, 213.3112(A)(7).
_VETERANS EMPLOYMENT OPPORTUNITIES ACT (VEOA)_: Preference eligibles may apply for permanent positions (career or career-conditional appointments) under merit promotion procedures for VEOA appointments; however, veteran's preference is not a factor in these appointments. To be eligible for a VEOA appointment, a veteran must be a preference eligible OR veteran separated after 3 or more years of continuous active service performed under honorable conditions. Applicants must submit a copy of their DD-214 for verification of eligibility. For more information, click here:
#veoa
_FORMER FEDERAL EMPLOYEES_: Former Federal Employees are required to indicate whether they received a Voluntary Separation Incentive Payment (VSIP) buyout in their previous employment with the Federal government, and are required to submit a copy of the applicable Notification of Personnel Action (SF-50) regarding the VSIP. The majority of individuals, who accept reemployment with the Federal government within 5 years of receiving the VSIP amount, must repay the gross amount of the separation pay prior to reemployment.
US CITIZENSHIP REQUIRED. A BACKGROUND SECURITY INVESTIGATION WILL BE REQUIRED FOR ALL NEW HIRES. APPOINTMENT MAY INCLUDE A REQUIREMENT FOR ONE YEAR PROBATIONARY PERIOD. APPLICATIONS WILL ONLY BE ACCEPTED ONLINE OR BY FAX. A VALID DRIVER''S LICENSE IS REQUIRED.
_SUMMARY OF DUTIES_ : The incumbent is responsible for the coordination of work between Realty and the Land Titles and Records Office (LTRO) in relation to records for Indian land titles and leading a staff of Legal Instruments Examiners working with complex title documents and special projects relative to carrying out the Bureau's trust responsibility:
Examines legal instruments in a chain of title to determine its validity and relationship to applicable laws, treaties, regulations and policies. Determinations are based on audits of land indexes, TAAMS computer reports, allotment schedules, secretarial orders, ownership records, legal instruments involving land transactions and other information pertaining to titles.
Establish correct legal description in accordance with the rectangular survey system or metes and bounds, cadastral surveys or other surveys of record.
Prepare title status reports certifying current legal descriptions, ownerships, encumbrances, reservations, exceptions and other rights with respect to the real estate.
Research missing, unrecorded, unknown or unavailable real estate records and review land title records for problem cases, controversies and non-routine situations arising over Indian and government owned real property.
Conduct title research of past real estate transactions and conveyance documents to determine their accuracy, relevance and validity.
Identify, propose and/or implement curative measures to remove any clouds, claims or exceptions against a clear title.
Distribute and balance workload among employees; monitor progress of work; maintain records of work accomplishments; instruct employees in specific tasks and job techniques; give on-the-job training; spot check and review completed work; amend or reject work not meeting established standards; and recommend promotions, reassignments, recognition of outstanding performance, and personnel needs.
Conduct research to provide technical opinion, information, and advice pertaining to ownership, use, encumbrance or restrictions of land.
Provide technical assistance and advice to regional personnel on complex title and land record matters.
Prepare correspondence to answer, certify, or verify title, ownership, encumbrance or estate question or problem referred for clarification, resolution or settlement.
_EXPERIENCE AND EDUCATION REQUIREMENTS_ : (OPM Operating Manual, Qualification Standards for One-Grade Interval Clerical and Administrative Support Positions, GS-0963). For more information visit the following website: /#url=GS-CLER
_GS-9:_ 1 year of specialized experience equivalent to the GS-8 grade level.
_SPECIALIZED EXPERIENCE_: Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and is typically in or related to the position to be filled. Examples of specialized experience may include, but is not limited to, the review, audit, and examination or titles, preparation of chains or title, title status reports, and maintenance of the accuracy of computerized systems. These examples are not all inclusive (refer to the summary of duties for specialized experience).
_SUITABILITY, CLEARANCE & REQUIREMENTS_ : A background security investigation will be required for all new hires. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for termination.
_OTHER_ : The incumbent is required to operate a government-owned or leased motor vehicle in the performance of official duties, therefore, a valid driver's license will be required. Incumbent must have a safe driving record within the three-year period immediately preceding submittal of GSA Form 3607 and be able to meet the safe driving requirements of the Bureau of Indian Affairs.
The Bureau of Indian Affairs has determined that the duties of this position are not suitable for telework under any circumstances.
_FACTORS_ : As part of the application process, you are required to respond to a series of questions designed to assess your possession of the following competencies:
Knowledge of trust and real property laws and implementingregulations.
Ability to read, understand, and prepare legal documents.
Ability to analyze numerous facts and determine their acceptability and completeness and to make objective decisions.
Ability to communicate effectively, both orally and in writing.
We will compare your resume and supporting documentation to your responses on the assessment questionnaire. If you rate yourself higher than is supported by your resume, your score may be adjusted to more accurately reflect your abilities.
To Apply Online:
Click the Apply Online button and follow the prompts to register
Answer the Questionnaire and click on SUBMIT my answers
UPLOAD all required documents and other supporting documents
To return to your saved application, log in to your USAJOBS account
Click on Application Status
Click on the position title and select Apply Online to continue
We strongly encourage you to apply online. However, if you cannot apply online, you may FAX your assessment questionnaire, resume and supporting documents to by following the steps below.
To Apply by Fax:
Print a copy of theOPM Form 1203-FX
Answer the assessment questionnaireView Occupational Questionnaire
When faxing a completed OPM Form 1203-FX, this will serve as your fax cover and must be placed on TOP of your application and other supporting documents. No other fax page is required. Simply make sure all six pages of the completed OPM Form 1203-FX are on top of all other documents being faxed and makes sure to include the Vacancy Identification Number, 1128950, as directed on the OPM Form 1203-FX.
Combination Online/Fax:
Click the Apply Online button and follow the prompts to register
ANSWER the Questionnaire and click on SUBMIT my answers
Print theUS Government Application Cover Page
Include the Vacancy Identification Number1128950, SSN, and full name to ensure that your documents are associated with the rest of your application
Fax your US Government Application Cover Page, application, and supporting documents to
Please note that it is the applicant''s responsibility to verify that all information entered, uploaded, or faxed (i.e., questionnaire responses, resume, and any supporting documents) are complete and accurate.
All electronic submissions and/or faxes must be completed byThursday, June 12, 2014.
_NOTE_: Submission of a resume alone is not a complete application. This position requires the submission of additional forms as described under the REQUIRED DOCUMENTS section. Failure to provide the required information and/or documentation may result in your application not being considered for employment.
Resume showing relevant experience and education.
References - List three people who are not related to you and are not current or previous supervisors.
Form BIA-4432, Verification of Indian Preference for Employment, if claiming Indian preference. No other form will be accepted.
Form DD-214, if claiming veterans preference; and VA letter and Standard Form 15, if claiming 10 point preference.
Copy of most recent SF-50, Notification of Personnel Action.
College Transcript is required for verification of qualifying education. Unofficial transcripts are acceptable; however, an official transcript may be requested at a later time.
GSA Form 3607, Motor Vehicle Operator''s License and Driving Record (optional during the application process; however, selectees will be required to submit as part of the pre-appointment process).
_NOTE_: Persons submitting incomplete applications will be given credit only for the information they provide. The applicant is responsible for submitting all required documentation in support of their application in order to receive full credit for their Indian preference, veteran preference, experience, training, and/or education. ADDITIONAL INFORMATION WILL NOT BE SOLICITED FROM THIS OFFICE.
Once the online questionnaire is received, you will receive an acknowledgement email notifying you that your submission was successful. After a review of your application is made, you will be notified regarding your rating and referral to the hiring official. If further evaluation or interviews are required, you will be contacted.
The Bureau of Indian Affairs offers a comprehensive benefits package. This link provides an overview of the benefits currently #icc
_CTAP & ICTAP APPLICANTS_: Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) participants who are well qualified may apply for this position. To be eligible for consideration under CTAP, an applicant must provide written notification that they will be losing their current federal position. To be eligible for consideration under ICTAP, an applicant must provide proof that they have lost their federal position within the last year. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85 or above on the rating criteria for this position. Federal employees seeking CTAP/ICTAP eligibility must submit proof that they meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330.704 for ICTAP. This includes a copy of the agency notice, a copy of their most recent Performance Rating and a copy of their most recent SF-50 noting current position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible. For more information regarding CTAP & ICTAP, please visit:
_NOTICE TO MALE APPLICANTS_: Section 1622 of the Defense Authorization Act of 1986, prohibits any male born after December 31, 1959, from being appointed to a position in an executive agency if he has knowingly and willfully failed to register with the Selective Service System. Male applicants born after December 31, 1959, will be required to complete a certification document to confirm their Selective Service registration status, if selected for appointment.Estimated Salary: $20 to $28 per hour based on qualifications.
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