Accounting Technician
Company Name:
Department Of Health And Human Services
ANY UNITED STATES CITIZEN Permanent Full Time The Indian Health Service (IHS) is the principal federal health care provider and health advocate for American Indians and Alaska Natives (AI/AN). The IHS goal is to raise Indian health status to the highest possible level. IHS provides leadership and direction to programs and activities designed to improve health outcomes to over 1.9 million AI/AN through a system of IHS, Tribal, and Urban operated facilities and programs.
The IHS is required by law to give absolute preference to qualified applicants who meet the Secretary of the Interior's definition of Indian for appointment to vacancies within the IHS in accordance with established IHS policy as outlined in the Indian Health Manual Part 7, Chapter 3. The IHS is an Equal Opportunity Employer.
This position is being announced concurrently under Excepted Service Examining Plan/Merit Promotion Plan (ESEP/MPP) procedures. Please review vacancy announcement number ++ IHS-15-GP-1288404-ESEP/MP ++; for eligibility requirements. NOTE: You may apply separately for each announcement if you want to be considered under each hiring plan.
This position serves as a Certifying Officer and Accounting Technician in the Accounts Payable Section, Accounting Services Branch, Division of Financial Management, Aberdeen Area Office in Aberdeen, South Dakota. Primary responsibilities include certifying all types of invoices for payment using the United Financial Management System (UFMS) and the GOVTRIP system in accordance with the Prompt Payment Act, DHHS Voucher Examination Manual, Federal Travel Regulations, or other guideline; processing commercial invoice payments for all types of accounting documents and government payment; obligating commercial and construction contracts.
The selected applicant will be subject to a pre-employment background investigation, which will include a fingerprint check. If applicable-Selective Service registration (Males born after 12/31/59) U.S. Citizenship is required
Major Duties:
Primary responsibilities include certifying all types of invoices for payment using the Unified Financial Management System (UFMS) and the GOVTRIP system in accordance with the Prompt Payment Act, DHHS Voucher Examination Manual, Federal Travel Regulations, or other guidelines; processing commercial invoice payments for all types of accounting documents and governmental payments; obligating commercial and construction contracts.
Performs other position related duties as assigned.
Receives and audits purchase orders, blanket purchase agreements, commercial contracts, personal and non-personal service contracts, government bills of lading (GBL), government purchase card (IMPAC) payments, interagency payments, travel authorizations, government transportation account (GTA) payments, and other accounting documents in accordance with the Treasury Financial Manual, DHHS Voucher Examination guidelines, Prompt Payment Act, FTR/JTR Regulations, agency regulations, or other pertinent regulations.
Prepares invoices, bills, or vouchers for payment by reviewing the documents (purchase order, contract, blanket purchase agreement, call order, delivery tickets, etc.) to ensure they are authorized, obligated, charged to the correct appropriation, and supported by adequate documentation to substantiate the payment. Payments are audited to assure compliance with terms and conditions of contracts or other authorized agreements. Payments offering discounts are given priority to ensure discounts are taken and interest penalties are avoided or minimized.
Performs other duties in conjunction with the Accounts Payable Section and Division of Financial Management goals and objectives.
To qualify for this position, your resume must reflect sufficient experience and/or education, to perform the duties of the position for which you are applying. Your resume is key in evaluating your experience, as they relate to this position. Therefore, we encourage you to be clear and specific when describing your work experience.
BASIC REQUIREMENT(S):
GS-06: One (1) year of specialized experience equivalent to at least the next lower grade level.
GS-07: One (1) year of specialized experience equivalent to at least the next lower grade level.
_Specialized Experience_ : Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.
_Specialized Experience Defined_ :
_GS-06_ : Ability to work with various computer software programs (examples) such as MS Office, WORD, Excel, Power Point, etc. Experience with maintaining current documentation and guidelines pertaining to reimbursement, preparation and distribution. Knowledge of diverse accounting procedures and financial regulations, operations, transactions, coding, etc.
_GS-07_ : Ability to work with various computer software programs (examples) such as MS Office, WORD, Excel, Power Point, etc. Experience with maintaining current documentation and guidelines pertaining to reimbursement, preparation and distribution. Knowledge of diverse accounting procedures, financial regulations, laws, requirements to ensure compliance with guidelines, operations, transactions, coding, system generated reports, such as: transaction reports, accounts payable reports, etc.
You must meet the requirements of the job by 11:59 (Eastern Standard Time) of the closing date: Wednesday, January 07, 2015
You will be rated based on the information provided in your resume ( _your resume must state specific duties that relate to this position_ ) and your responses to the assessment questions will be evaluated against the duties you provided in your resume, along with your submitted documentation to determine your ability to demonstrate the following:
Technical Competence
Reasoning
Manages and Organizes Information
Applies Technology to Task
Self-Management
Customer Service
Teamwork
If you meet the minimum qualification requirements for this position, your application will be rated based on Category Rating and Selection procedures, you will be placed in one of three categories: Best Qualified, Well Qualified , or Qualified . Within each of these categories, applicants eligible for veteran's preference will receive selection priority over non-preference eligibles. If after reviewing your resume and responses to the assessment questions, a determination is made that you have overstated your qualifications and or experience, you may lose consideration.
The following links below provide information on how you may be eligible for various hiring authorities. If you are a Veteran, qualified CTAP and ICTAP eligible, or an individual with a disability, please refer to the following links below for additional guidance:
Veterans , i.e. (VEOA, VRA, and 30% or more disabled)
Career Transition Assistance Program (CTAP )
Interagency Transition Assistance Program (ICTAP)
Schedule A Appointments for the Disabled
Click here to view vacancy questions: View Assessment Questions. All documents above _MUST_ be received by 11:59 (Eastern Standard Time) of the closing date of, Wednesday, January 07, 2015 , to be considered.
To apply for this position, you must provide a complete Application Package. See required documents below.
1. Click 'Apply Online' to create an account or log in to your existing USAJOBS account.
2. Follow the prompts to complete the assessment questionnaire and upload required documents.
3. Please ensure you click the Submit My Answers button to submit your application.
4. Applications must be received by the closing date of the announcement to receive consideration.
5. Check application status by logging into your USAJOBS account, clicking Application Status, then More Information for this position. Return to an incomplete application by clicking Apply Online in the vacancy announcement and re-selecting your resume and/or other documents from your USAJOBS account.
To fax supporting documents you are unable to upload, complete this cover page using the following 1288463. Fax your documents to .
You are highly encouraged to submit your application package and complete your assessment questionnaire on-line. If you cannot complete your application package online:
1. Click to view and print the assessment questionnaire View Occupational Questionnaire.
2. Print this 1203FX form to provide your response to the assessment questionnaire
3. You are limited to selecting 10 locations.
4. Fax the completed 1203FX form along with any supporting documents to . Your 1203FX will serve as a cover page for your fax transmission.
PLEASE NOTE: When completing the 1203-FX, be sure to select only one response for each question. Selecting more than one response for a question may result in your application package being rated ineligible. In Section 25 of the Occupational Questionnaire, you may notice that the numbering restarts with number one. When entering your responses on the 1203-FX form please continue to enter your responses on the next available number within this section. The numbers on the 1203-FX will not match the Occupational Questionnaire once it restarts with number one.
Submission of a resume' or a 1203FX form alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described under Required Documents section.
The IHS provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Human Resources Office (Troy Bad Moccasin , and/or troy. .) The decision on granting reasonable accommodation will be on a case-by-case basis.
For additional questions please see our Frequently Asked Questions (FAQs) found here:
Required Documentation for Eligibility and Preference:
_Resume_: You are highly encouraged to use USAJOBS Resume Builder.__
_Indian Preference Applicants:_ - _If claiming Indian preference for the first time, or if you have no previous documentation of preference, applicants must provide a completed copy of the Form BIA-4432 (expiration date 11/30/2014), Verification of Indian Preference for Employment in the BIA and IHS Only. Indian preference will not be given unless a properly signed and dated form is submitted with your application, including any verification by an authorized Tribal Representative or BIA Official of tribal enrollment records. For detailed instructions, see form BIA-4432. You must also complete the family history chart if necessary. _Current IHS employees with a BIA form on file in their Official Personnel Folder are required to submit a copy of that form with their application.__ Refer to BIA-4432 link:
_Veterans Employment Opportunity Act (VEOA)_ or other Veterans preference (VRA and 30% or more disabled) - include a copy of your DD-214, if you're claiming Vet preference. For more information please see link
_Career Transition Assistance Program (CTAP)/Interagency Career Transition Assistance Program (ICTAP)_ - If you are claiming CTAP/ICTAP, follow the instructions below: .
_Current or former Federal employee_: Include your most recent SF50.
Your application package _MUST_ be complete by 11:59 pm Eastern Standard Time (EST) onWednesday, January 07, 2015, the closing of this announcement.
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. Applicant _MUST_ verify the completeness and successful submission of their applications by logging into the USAJobs Application Manager to check the Status. Your qualifications for the job will be reviewed against other applicants to determine, if you will be referred to the hiring manager for further consideration and possible interviews. We will notify you of the outcome after each of these steps have been completed. After making a tentative job offer, we will conduct a suitability/security background investigation.
You will no longer need to call the HR Office to determine your application status. USAJOBS has added an alert setting to their system to provide status updates for applicants. You can elect to activate the status updates from your USAJOBS profile at any point during the application process.
If all required documentation is not submitted with your application you will lose consideration. It is the applicant's responsibility to verify that information and documents entered, uploaded, or faxed is received, legible and accurate. HR will not modify answers submitted by an applicant.
Indian Health Service is an Equal Opportunity Employer
You can review our benefits at
Additional selection(s) of candidates may be possible within 90 days from the date the certificate of eligibles was issued for this announcement.
A one-year probationary period may be required upon selection/placement.
This position is covered by a Bargaining Unit.
CONDITIONS OF EMPLOYMENT:
Security Clearance: If you are selected for this vacancy, you must undergo a fingerprint check. Fingerprint results must be cleared prior to hire. You will receive instructions on how to obtain and submit fingerprints. After you begin your employment, your continued employment is contingent upon the outcome of a complete background investigation as determined by the sensitivity level of your position. The investigation must find that you are suitable for Federal employment in your position. If you are found not suitable, you will be terminated after you begin work. If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or subject to possible criminal charges.
Measles and Rubella immunization required for selectees born after 1957.
Selectee(s) are required to have a viable bank account at a financial institution for electronic direct deposit of salary payment.
IHS - Operated Properties are tobacco free Estimated Salary: $20 to $28 per hour based on qualifications.
Department Of Health And Human Services
ANY UNITED STATES CITIZEN Permanent Full Time The Indian Health Service (IHS) is the principal federal health care provider and health advocate for American Indians and Alaska Natives (AI/AN). The IHS goal is to raise Indian health status to the highest possible level. IHS provides leadership and direction to programs and activities designed to improve health outcomes to over 1.9 million AI/AN through a system of IHS, Tribal, and Urban operated facilities and programs.
The IHS is required by law to give absolute preference to qualified applicants who meet the Secretary of the Interior's definition of Indian for appointment to vacancies within the IHS in accordance with established IHS policy as outlined in the Indian Health Manual Part 7, Chapter 3. The IHS is an Equal Opportunity Employer.
This position is being announced concurrently under Excepted Service Examining Plan/Merit Promotion Plan (ESEP/MPP) procedures. Please review vacancy announcement number ++ IHS-15-GP-1288404-ESEP/MP ++; for eligibility requirements. NOTE: You may apply separately for each announcement if you want to be considered under each hiring plan.
This position serves as a Certifying Officer and Accounting Technician in the Accounts Payable Section, Accounting Services Branch, Division of Financial Management, Aberdeen Area Office in Aberdeen, South Dakota. Primary responsibilities include certifying all types of invoices for payment using the United Financial Management System (UFMS) and the GOVTRIP system in accordance with the Prompt Payment Act, DHHS Voucher Examination Manual, Federal Travel Regulations, or other guideline; processing commercial invoice payments for all types of accounting documents and government payment; obligating commercial and construction contracts.
The selected applicant will be subject to a pre-employment background investigation, which will include a fingerprint check. If applicable-Selective Service registration (Males born after 12/31/59) U.S. Citizenship is required
Major Duties:
Primary responsibilities include certifying all types of invoices for payment using the Unified Financial Management System (UFMS) and the GOVTRIP system in accordance with the Prompt Payment Act, DHHS Voucher Examination Manual, Federal Travel Regulations, or other guidelines; processing commercial invoice payments for all types of accounting documents and governmental payments; obligating commercial and construction contracts.
Performs other position related duties as assigned.
Receives and audits purchase orders, blanket purchase agreements, commercial contracts, personal and non-personal service contracts, government bills of lading (GBL), government purchase card (IMPAC) payments, interagency payments, travel authorizations, government transportation account (GTA) payments, and other accounting documents in accordance with the Treasury Financial Manual, DHHS Voucher Examination guidelines, Prompt Payment Act, FTR/JTR Regulations, agency regulations, or other pertinent regulations.
Prepares invoices, bills, or vouchers for payment by reviewing the documents (purchase order, contract, blanket purchase agreement, call order, delivery tickets, etc.) to ensure they are authorized, obligated, charged to the correct appropriation, and supported by adequate documentation to substantiate the payment. Payments are audited to assure compliance with terms and conditions of contracts or other authorized agreements. Payments offering discounts are given priority to ensure discounts are taken and interest penalties are avoided or minimized.
Performs other duties in conjunction with the Accounts Payable Section and Division of Financial Management goals and objectives.
To qualify for this position, your resume must reflect sufficient experience and/or education, to perform the duties of the position for which you are applying. Your resume is key in evaluating your experience, as they relate to this position. Therefore, we encourage you to be clear and specific when describing your work experience.
BASIC REQUIREMENT(S):
GS-06: One (1) year of specialized experience equivalent to at least the next lower grade level.
GS-07: One (1) year of specialized experience equivalent to at least the next lower grade level.
_Specialized Experience_ : Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.
_Specialized Experience Defined_ :
_GS-06_ : Ability to work with various computer software programs (examples) such as MS Office, WORD, Excel, Power Point, etc. Experience with maintaining current documentation and guidelines pertaining to reimbursement, preparation and distribution. Knowledge of diverse accounting procedures and financial regulations, operations, transactions, coding, etc.
_GS-07_ : Ability to work with various computer software programs (examples) such as MS Office, WORD, Excel, Power Point, etc. Experience with maintaining current documentation and guidelines pertaining to reimbursement, preparation and distribution. Knowledge of diverse accounting procedures, financial regulations, laws, requirements to ensure compliance with guidelines, operations, transactions, coding, system generated reports, such as: transaction reports, accounts payable reports, etc.
You must meet the requirements of the job by 11:59 (Eastern Standard Time) of the closing date: Wednesday, January 07, 2015
You will be rated based on the information provided in your resume ( _your resume must state specific duties that relate to this position_ ) and your responses to the assessment questions will be evaluated against the duties you provided in your resume, along with your submitted documentation to determine your ability to demonstrate the following:
Technical Competence
Reasoning
Manages and Organizes Information
Applies Technology to Task
Self-Management
Customer Service
Teamwork
If you meet the minimum qualification requirements for this position, your application will be rated based on Category Rating and Selection procedures, you will be placed in one of three categories: Best Qualified, Well Qualified , or Qualified . Within each of these categories, applicants eligible for veteran's preference will receive selection priority over non-preference eligibles. If after reviewing your resume and responses to the assessment questions, a determination is made that you have overstated your qualifications and or experience, you may lose consideration.
The following links below provide information on how you may be eligible for various hiring authorities. If you are a Veteran, qualified CTAP and ICTAP eligible, or an individual with a disability, please refer to the following links below for additional guidance:
Veterans , i.e. (VEOA, VRA, and 30% or more disabled)
Career Transition Assistance Program (CTAP )
Interagency Transition Assistance Program (ICTAP)
Schedule A Appointments for the Disabled
Click here to view vacancy questions: View Assessment Questions. All documents above _MUST_ be received by 11:59 (Eastern Standard Time) of the closing date of, Wednesday, January 07, 2015 , to be considered.
To apply for this position, you must provide a complete Application Package. See required documents below.
1. Click 'Apply Online' to create an account or log in to your existing USAJOBS account.
2. Follow the prompts to complete the assessment questionnaire and upload required documents.
3. Please ensure you click the Submit My Answers button to submit your application.
4. Applications must be received by the closing date of the announcement to receive consideration.
5. Check application status by logging into your USAJOBS account, clicking Application Status, then More Information for this position. Return to an incomplete application by clicking Apply Online in the vacancy announcement and re-selecting your resume and/or other documents from your USAJOBS account.
To fax supporting documents you are unable to upload, complete this cover page using the following 1288463. Fax your documents to .
You are highly encouraged to submit your application package and complete your assessment questionnaire on-line. If you cannot complete your application package online:
1. Click to view and print the assessment questionnaire View Occupational Questionnaire.
2. Print this 1203FX form to provide your response to the assessment questionnaire
3. You are limited to selecting 10 locations.
4. Fax the completed 1203FX form along with any supporting documents to . Your 1203FX will serve as a cover page for your fax transmission.
PLEASE NOTE: When completing the 1203-FX, be sure to select only one response for each question. Selecting more than one response for a question may result in your application package being rated ineligible. In Section 25 of the Occupational Questionnaire, you may notice that the numbering restarts with number one. When entering your responses on the 1203-FX form please continue to enter your responses on the next available number within this section. The numbers on the 1203-FX will not match the Occupational Questionnaire once it restarts with number one.
Submission of a resume' or a 1203FX form alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described under Required Documents section.
The IHS provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Human Resources Office (Troy Bad Moccasin , and/or troy. .) The decision on granting reasonable accommodation will be on a case-by-case basis.
For additional questions please see our Frequently Asked Questions (FAQs) found here:
Required Documentation for Eligibility and Preference:
_Resume_: You are highly encouraged to use USAJOBS Resume Builder.__
_Indian Preference Applicants:_ - _If claiming Indian preference for the first time, or if you have no previous documentation of preference, applicants must provide a completed copy of the Form BIA-4432 (expiration date 11/30/2014), Verification of Indian Preference for Employment in the BIA and IHS Only. Indian preference will not be given unless a properly signed and dated form is submitted with your application, including any verification by an authorized Tribal Representative or BIA Official of tribal enrollment records. For detailed instructions, see form BIA-4432. You must also complete the family history chart if necessary. _Current IHS employees with a BIA form on file in their Official Personnel Folder are required to submit a copy of that form with their application.__ Refer to BIA-4432 link:
_Veterans Employment Opportunity Act (VEOA)_ or other Veterans preference (VRA and 30% or more disabled) - include a copy of your DD-214, if you're claiming Vet preference. For more information please see link
_Career Transition Assistance Program (CTAP)/Interagency Career Transition Assistance Program (ICTAP)_ - If you are claiming CTAP/ICTAP, follow the instructions below: .
_Current or former Federal employee_: Include your most recent SF50.
Your application package _MUST_ be complete by 11:59 pm Eastern Standard Time (EST) onWednesday, January 07, 2015, the closing of this announcement.
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. Applicant _MUST_ verify the completeness and successful submission of their applications by logging into the USAJobs Application Manager to check the Status. Your qualifications for the job will be reviewed against other applicants to determine, if you will be referred to the hiring manager for further consideration and possible interviews. We will notify you of the outcome after each of these steps have been completed. After making a tentative job offer, we will conduct a suitability/security background investigation.
You will no longer need to call the HR Office to determine your application status. USAJOBS has added an alert setting to their system to provide status updates for applicants. You can elect to activate the status updates from your USAJOBS profile at any point during the application process.
If all required documentation is not submitted with your application you will lose consideration. It is the applicant's responsibility to verify that information and documents entered, uploaded, or faxed is received, legible and accurate. HR will not modify answers submitted by an applicant.
Indian Health Service is an Equal Opportunity Employer
You can review our benefits at
Additional selection(s) of candidates may be possible within 90 days from the date the certificate of eligibles was issued for this announcement.
A one-year probationary period may be required upon selection/placement.
This position is covered by a Bargaining Unit.
CONDITIONS OF EMPLOYMENT:
Security Clearance: If you are selected for this vacancy, you must undergo a fingerprint check. Fingerprint results must be cleared prior to hire. You will receive instructions on how to obtain and submit fingerprints. After you begin your employment, your continued employment is contingent upon the outcome of a complete background investigation as determined by the sensitivity level of your position. The investigation must find that you are suitable for Federal employment in your position. If you are found not suitable, you will be terminated after you begin work. If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or subject to possible criminal charges.
Measles and Rubella immunization required for selectees born after 1957.
Selectee(s) are required to have a viable bank account at a financial institution for electronic direct deposit of salary payment.
IHS - Operated Properties are tobacco free Estimated Salary: $20 to $28 per hour based on qualifications.
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